Understanding Risk Assessment Method Statements

Risk assessment method statements (RAMS) are often requested by clients to show you take safe working seriously. They’re also a requirement of any health and safety approval process, such as SafeContractor.

RAMS are a combination of two documents – a risk assessment and a method statement. Together, they provide details of how you go about your safe system of work.

While a risk assessment is a simple process to demonstrate you’ve identified all of your workplace risks and taken appropriate action to mitigate them, a method statement goes one step further. It’s a simple way to convert your risk assessment findings and control measures into a safe working process.

How to create the perfect risk assessment method statements

To create the perfect RAMS, you first need to carry out a risk assessment. It’s something we instinctively do in our heads every day, but rarely put onto paper. It’s a straightforward process, but there are five important steps to follow to get it right.

Your five-step risk assessment process

Step 1 – Identify the hazards

Hazards include anything with the potential to cause injury or ill health, such as:

• Working at height
• Manual handling of large or heavy objects
• Harmful substances, like asbestos

Remember, you only need to identify hazards that are likely to cause harm if left uncontrolled.

Take your time to ensure you’ve covered everything, it’s easy to miss something when assessing you own workplace.

To help ensure you haven’t missed anything, you should:

• Ask the people who carry out the work what they think could cause harm
• Look around the site where the work is taking place for obvious hazards
• Check documents such as equipment manuals for any hidden hazards

Step 2 – Who could get hurt?

Once you’ve identified the hazards, you need to think about who could get hurt, and how.

For example, if you’re working up a ladder you should consider:

• You could fall off the ladder and be injured
• You may drop something and injure someone underneath

It’s important to consider anyone who could get hurt – in particular, those who could be at greater risk of injury and need additional protection, such as those with less workplace experience or with an existing injury.

Step 3 – Minimise the risk

You now need to consider what control measures to put in place to minimise the risk of injury. While you can’t completely eliminate every risk, you can reduce the likelihood of an injury happening by introducing sensible precautions.

For example, if you have to work on a ladder, you should ensure it is:

• Fit for purpose (i.e. extends to the right height)
• Free from defects
• Erected and secured correctly
• In an area only accessible to those doing the work

Step 4 – Put it in writing

You now need to record this information, as it is a mandatory legal requirement for those with 5 or more employees.

The table below is a good example of how to do this.

If you don’t have the necessary controls in place prior to the activity commencing, you may also have to create an action plan that identifies any additional controls and who’s responsible for them.

Step 5 – Keep it current

Once a risk assessment has been completed, it needs reviewing and updating whenever you make any significant changes to aspects of your workplace, such as if you do your usual job but on a different site.

It’s why risk assessments and method statements must be completed for each specific job, and not just be seen as a “tick box” exercise.

Make your method statements count

Once you’ve done your risk assessment, you now need to complete your method statement. This is a simple step-by-step process on how you do a job using the control measures in your risk assessment.

As well as listing the site and contact details in the heading, you should also include details of:

• The planned job
• The individuals carrying out the work
• Any plant and equipment to be used
• Any materials to be stored on site
• Any PPE required
• What to do in an emergency
• Any client restrictions or special instructions

A completed method statement should include any control measures for carrying out the task and all site-specific information – providing a safe system of work to keep you, your clients, and anybody else affected by the work safe.

In the case of our working at height example, it should look similar to this:

Five tips to get RAMS right the first time

1. Be thorough when carrying out your risk assessment, concentrating on each hazard and identifying practical ways to reduce risk.
2. Create a simple step-by-step process in your method statement that clearly sets out how you complete a specific job.
3. Ensure the level of detail provided in both documents is relevant to the level of risk. Simple low risk job = simple RAMS.
4. Make sure documents are task and site specific. Do not rely on generic assessments.
5. Involve the people carrying out the task when creating the documents.

A good risk assessment method statement helps you show your commitment to safety and industry best practice. But it can also help unlock new business from an increasing number of principal contractors who demand effective RAMS as standard.

This blog is only intended as a guide, so if there’s anything you’re unsure of, seek advice from a competent source.